It is a pleasure for me to write this article around taking advantage of SharePoint Online out-of-the-box functionalities to Build experiences adapted to your audiences.
In this series of articles, we will go through choices you can make to tailor the experience of your audiences in the following way:
Sites (You are here)
Pages (To be posted)
Audiences (To be posted)
Additional services(To be posted)
Teams options (To be posted)
SharePoint Online Sites choices
The first dimension to take in consideration is the SharePoint Online site itself.
You have the choice between two modern families of sites : -Team Site -Communication Site In reality, there is two types of Team Sites : With or without an Office365 Group to enhance possibilities.
But let’s keep it simple.
The main specific aspect of this kind of site is the left navigation. It is designed for Team activities. Bear in mind that the navigation root elements must be clicked to reveal children. In addition, you cannot create Label navigation nodes. I would argue not to select this kind of template if you plan to use more than one navigation level.
This kind of site is mainly designed for portals, informational sites, any site with low collaboration requirements. An interesting point for us is the navigation feature, taking advantage of a Mega menu or Cascading layout. The good story about Communication site is that you just need to mouseover a navigation link to reveal it’s children. The navigation menu is displayed in the top placeholder of the site :
A very interesting feature when it comes to gather data, and start analyzing the impact of your actions is Site Usage. You can access it by selection the site options wheel on the top right corner, then Site Usage.
From this metrics oriented page, you will be able to retrieve statistics about numbers, time and resources access on your SharePoint online site for the last 7, 14, 90 days :
Organization wide News
This one is quite specific, I think in organization where the SharePoint mobile app is a common usage, it can make the difference. Basically, you can set up a SharePoint site as a reference in terms of news content. You will run a PowerShell Cmdlet to enable this for the site, you can find a dedicated article on that in the blog. Here is the result for the news display in the SharePoint mobile App or by clicking on SharePoint from the Microsoft 365 Portal :
A last tip for access rights
Designing access rights is very specific, just to let you know, it could be interesting to use audiences ready group types such as domain groups or Office 365 unified groups. You will then be able to leverage those features to customize the experiences for different categories of people in your organization.
To finish the first article of this series, there is a system group that you can use to give access right to all company : “Everyone except external users”.
This is it for sites options, I hope you found interesting information and will see you in the next one. See you soon in the blog section !